1. Purpose and Scope

These terms govern the submission, modification, validation, locking, and preservation of judges’ adjudications for competitions organised via this platform.

They describe procedural rules only and do not constitute a guarantee of outcome or ranking.

2. Judge Accounts and Responsibility

Each judge is provided with a personal, secured user account.

Judges are responsible for:

• The accuracy of adjudications submitted under their account
• Verifying their entries before the competition starts
• Maintaining the confidentiality of their login credentials

Actions performed under a judge’s account are presumed to originate from that judge.

3. Provisional Adjudications (Before Competition Start)

• Any adjudication submitted before the official start of the competition is considered provisional.
• During this period, judges may request a resubmission or replacement of their adjudication.
• When a resubmission is made, the previous provisional adjudication may be replaced and is not retained as a final record.

Only the adjudication recorded and present at the official start of the competition is considered final.

4. Official Start of the Competition

• The official start date and time of the competition are defined by the organiser.
• At that moment, the system state constitutes the reference point for all final adjudications.
• Adjudications not recorded or incomplete at that time are not considered final decisions.

5. Locking of Adjudications

• At the official start of the competition, all adjudications become final.
• From that point forward, adjudications are locked and cannot be modified, replaced, or deleted by judges or administrators.

Any subsequent clarification or correction, if required for administrative reasons, is recorded separately and does not alter the original adjudication.

6. Recorded Information

Each final adjudication record includes:

• Judge identity
• Competition and category
• Decision content
• Date and time of validation

These elements form the official adjudication register.

7. Integrity, Traceability, and Evidentiary Use

Final adjudication records are preserved to ensure traceability and integrity and may be relied upon in the context of verification, audit, or dispute resolution, in accordance with applicable French legal principles governing electronic records.

8. Technical Limitations

The organiser implements reasonable technical and organisational measures to ensure system reliability.

However, the organiser does not guarantee uninterrupted availability or the absence of technical anomalies.
In case of technical incidents prior to competition start, only adjudications successfully recorded in the system are taken into account.

9. Data Protection

Personal data relating to judges is processed in accordance with:

• Regulation (EU) 2016/679 (GDPR)
• French Data Protection Act (Loi Informatique et Libertés)

Judges may exercise their rights of access and rectification before the official start of the competition, subject to the preservation of final adjudication integrity.

10. Limitation of Liability

The organiser’s obligations are obligations of means, not of result.

The organiser cannot be held liable for consequences arising from:

• Late, incomplete, or incorrect submissions by judges
• Use of provisional adjudications
• Decisions taken in accordance with these procedures

11. Acceptance

By submitting adjudications on the platform, judges acknowledge having read and accepted these terms.